Smoking At Work Guidance

INTRODUCTION

Tobacco smoking in the workplace may result in health and safety hazards for your workforce through the presence of environmental tobacco smoke and fire hazards. It is a legal requirement to protect non-smokers from discomfort caused by tobacco smoke. This may mean the provision of a separate room.

PREVENTING FIRE HAZARDS

Smoking should be prohibited in any areas where discarded smoker's materials are likely to act as a source of ignition. Prominent signs should be displayed. Examples of where fires could develop are:

Areas where flammable liquids or gases are present.
Areas where combustible materials such as packaging are stored.
Waste bins.
Storage areas or loading bays.
Plant rooms.
Infrequently visited areas.
Computer rooms and rooms housing sensitive electronic equipment.

FORMULATING A SMOKING POLICY

The following points should be included in the company policy on smoking:

The company philosophy regarding smoking in the workplace.
Arrangements for consultation with employees in relation to smoking at work.
Details of where smoking is permitted and the times at which it is allowed.
The facilities and support available to assist those who decide to stop smoking altogether.
Any special rules about smoking in single occupancy offices, meeting rooms, common areas, etc.
Consequences of failure to comply with the company policy on smoking.

Different types of policy that reflect practical solutions to particular circumstances include:

Implementation of a total ban on smoking throughout the premises.
A ban on smoking in all work and common areas, but the provision of a smoking room/area.
Where agreement is obtained from affected non-smoking employees, smoking is allowed in work areas but there are restrictions on smoking in common areas.
Smoking allowed in private offices only.
Smoking only allowed at certain times e.g. rest breaks.
Smoking is allowed throughout the premises with the agreement of non-smokers.

The smoking policy choice must always be made, bearing in mind that the guiding principle is to protect the workforce from the effects of unwanted tobacco smoke.