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Our Health and Safety Management System provides us with the means to manage health and safety in an efficient and effective way.
The documents contain our plans, policies, procedures, organisation, arrangements and risk management tools.
The documentary system is divided into the following three elements, which are subdivided into a number of sections:
This vital part of our system provides us with an effective planning and risk management tool.
It contains our objectives and scheduled plans for prioritised tasks, which we aim to complete in order to reduce the risk of injury or ill health and continue to improve our health and safety record.
It contains the general risk assessment carried out on our behalf by Croner Consulting (formerly IRPC), which identify the hazards associated with our activities and how we control them to reduce risk. These assessments provide action points for our safety plan of improvement, which we monitor to ensure that progress is being made. 'Specific' risk assessments required by specific legislation are identified in section 6, and can be retained here.
This information is found in the Risk Manager file.
In this part we declare how we will manage health and safety, stating our policy on the range of issues that affect us. We support these stated intentions with internal arrangements such as the procedures to be followed, training requirements and records to be kept.
We identify our organisational structure for health and safety and designate individual responsibilities to all levels of staff, to ensure that we are all aware of the duties that we hold to create and maintain a safe working environment.
The next section contains information that supports our policies and procedures, helping us to understand why we need the policy and procedure and how to implement it.
See main contents list for details contained in this element of our system.
This information is found in the separate file bearing the above title.
The master documents for monitoring and checking are held in this section, completed forms can also be retained here.
We have records for our fire precaution checks, training and other master and completed forms required by our policies and procedures.
We retain the completed plans and lists of management action from our Risk Manager to see what we do right and where things have gone wrong so that we can prevent a recurrence.
These and the other completed records are our proof that we have been diligent in carrying out our policy and complying with legal requirements.
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